Oral Presentation Guidelines

The Speaker Preparation Area is at the Tech Desk located inside the Regency Ballroom at the Omni Shoreham Hotel.

Presenters are encouraged to have their completed presentation on a USB/flash Drive in widescreen 16:9 format (all screens are in format 16:9).

Presenters speaking in the program must visit the Tech Desk preferably the day before your session to load your presentation and ensure it has been checked and tested. If you are checking in on the day of your session, please come by at least 2 hours prior to the start of your session.  You will be briefed on how to use the system when you meet with the audiovisual technicians.

Using the conference computer

A PC with Windows 7, 8G RAM, CD/DVD will be available.

Wireless Internet access will be available from the presentation computer.

Please, bring the presentation on a USB flash drive.

Only Power Point presentations 97–2007 or 2016 (or higher versions) (.ppt or .pptx)

Adobe Acrobat files (.pdf) will be accepted.

If you have a video or audio file embedded in the presentation, we recommend using a standard video and audio codec compatible with Microsoft PowerPoint.

Please note that we cannot guarantee the quality of Macintosh-based presentations.

Only fonts that are included in the basic installation of MS-Windows will be available (English version of Windows). Use of other fonts not included in Windows can cause the wrong layout / style of your presentation. If you insist on using different fonts, these must be embedded into your presentation by choosing the right option when saving your presentation, see details below:

  • Click on “File”, then “Save As”
  • Check the “Tools” menu and select “Embed True Type Fonts”

Using own computer

It is highly recommended that the speaker’s final presentation be on a USB/Flash drive as we are unable to guarantee compatibility with the venue AV equipment  If you opt to use your own computer to connect to the projector please consider the following:

No adapters will be available on site; Please be sure to bring the proper adapter that will fit your computer.

AV Staff will not be able to mitigate any issues that may arise with your personal machine

Presentation time

Presentation time is critical; each paper is allocated 15 minutes for lecture sessions. This time includes setup and questions. We recommend that presentation of your slides should take about 12 minutes, leaving 3 minutes for setup, introduction, summary, and questions from the audience. To achieve appropriate timing, organize your slides around the points you intend to make, using no more than one slide per minute. A reasonable strategy is to allocate about 2 minutes per slide when there are equations or important key points to make, and one minute per slide when the content is less complex. Slides attract and hold attention, and reinforce what you say – provided you keep them simple and easy to read. Plan to cover at most 6 points per slide, covered by 6 to 12 spoken sentences and no more than about two spoken minutes.

Make sure each of your key points is easy to explain with aid of the material on your slides. Do not read directly from the slide during your presentation. You should not need to prepare a written speech, although it is often a good idea to prepare the opening and closing sentences in advance. It is very important that you rehearse your presentation in front of an audience before you give your presentation at ISBI.

Some of the lecture presentations will be given in quite large lecture halls. We recommend that you prepare your slides according to the following guidelines to ensure that the entire audience will be able to see your presentation. Your Session Chair may contact you in advance of the conference to request copies of your visual aids for approval before the conference.

Electronic Presentation Lettering: A minimum font (type) size of 24 point should be used, set in a “sans serif” font (for example “cmss” in the Computer Modern family or the “Helvetica” PostScript font). Spacing: Leave as much “white space” as possible to make the text easily readable. Following these guidelines, you will easily be able to put as much information on the viewgraph as your audience can absorb in one minute. Remember, you can expand upon some points in your lecture presentation; the viewgraphs need not contain every minor piece of information. It is more important that they be easily readable by the audience. `