General Terms & Conditions

How to apply & Cancellation Policy


Exhibition space and booths will be offered on a first come, first served basis.

To apply, please fill in the Online Sponsorship & Exhibition Form or send your request by email to our Sponsorship & Exhibition Management Team at e-mail:


Upon receipt of the Sponsorship/Exhibition Form of Interest, the Professional Congress Organizer will send a confirmation and a contract which should be signed and returned, accompanied by the relevant deposit payment (as per payment conditions).

First come – First served will apply to all sponsorship & exhibition options according to receipt of a signed contract and deposit.

Looking for something different? If the sponsorship opportunities outlined in this brochure do not fully match your marketing and corporate objectives, we would be happy to hear any suggestions. To find out more about sponsorship opportunities or to address your specific inquiry, please contact


30% of the sponsorship upon confirmation (contract signing) 40% of the sponsorship the latest on 2 October 2023 Balance the latest on 10 March 2024, against invoice

Please note that:

Any sponsorship/exhibition opportunity will only be reserved upon the payment of the required first deposit.

Any late payment of the second or third installment that exceeds one week will be considered as an application for cancellation of the interested party for the selected sponsorship. Under such circumstances the cancellation policy will be activated by the Organizers.

The issuance of an invoice for any partial payment is possible only upon request.

All the amounts and payments are in Euro (EUR).

Credit cards are accepted.

All sponsorship & exhibition prices are subject to VAT (if applicable). Bank charges are the responsibility of the payer.


To provide a clear and transparent agreement both with the pre-registered participants and with all categories of Sponsors and Exhibitors, the Organizers have prepared a Back-up Plan in case certain unforeseen circumstances necessitate that ISBI 2024 has to be converted to a virtual Symposium.


Cancellations requests must be sent in writing to Sponsorship & Exhibition Management Team:


Cancellation charges will be as follows:

Cancellation request: Submitted the latest on 27 October 2023

(8 months before the Symposium): 30% of the total cost will be charged as an administration fee.

Cancellation request: Submitted within the period 28 October 2023 and 27 February 2024

(4 months before the Symposium): 50% of the total cost will be charged as an administration fee.

Cancellation request submitted after 27 February 2024:

100% of the amount due will be charged as an administration fee.

Depending on the amount of the administration fee that will be charged, as per the previous cancellation provisions, the issuance of an invoice may be deemed necessary in case any previous invoice does not cover the final amount due as a result of the cancellation. All invoices shall be paid within a week following the date of invoice issuance.