PRESENTATION REQUIREMENTS FOR PUBLICATION (ORAL & POSTER)
Accepted papers MUST be presented by one of the paper’s authors in person, at the conference site, and according to the final schedule. Any paper accepted into the technical program but not presented on-site will be withdrawn from the official proceedings archived on IEEE Xplore.
Short-abstract posters will not be archived.
POSTER PRESENTATIONS
ISBI 2016 posters will be presented during a daily session (Wednesday through Saturday). Posters should be mounted before the session at their designated location and removed by the last session of the day (there is only one session per day). Posters should be in portrait format and the maximal dimensions should be 100 cm wide x 250 cm high (3.28 feet wide x 8.2 feet high). This size specification must be strictly adhered to in preparation of your posters. The conference organization will supply materials for mounting posters on the boards. Each poster has been assigned a number and must be mounted on the appropriately numbered board. You can check the number by referring to the printed or on-line program.
The presenter of the poster is requested to be stationed by his/her poster throughout the duration of the scheduled session (please refer to the printed or on-line program for information on when your poster session is scheduled). Presenters are encouraged to engage the audiences in technical discussion by making periodic presentations and answering questions.
Poster sessions are a good medium for authors to present papers and meet with interested attendees for in-depth technical discussions. In addition, attendees find the poster sessions a good way to sample many papers in parallel sessions. Thus it is important that you display your message clearly and noticeably to attract people who might have an interest in your paper.
Your poster should cover the key points of your work. It need not, and should not, attempt to include all the details; you can describe them in person to people who are interested. The ideal poster is designed to attract attention, provide a brief overview of your work, and initiate discussion. Carefully and completely prepare your poster well in advance of the conference. Try tacking up the poster before you leave for the conference to see what it will look like and to make sure that you have all of the necessary pieces.
Make your poster as self-explanatory as possible. This will save your efforts for technical discussions. There will not be any summaries given at the beginning of the poster sessions at ISBI 2016, so authors need not prepare any overhead slides for their poster presentations. You may bring additional battery-operated audio or visual aids to enhance your presentation.
The title of your poster should appear at the top in CAPITAL letters about 25mm high. Below the title put the author(s)’ name(s) and affiliation(s). The flow of your poster should be from the top left to the bottom right. Use arrows to lead your viewer through the poster. Use color for highlighting and to make your poster more attractive. Use pictures, diagrams, cartoons, figures, etc., rather than text wherever possible. Try to state your main result in 6 lines or less, in lettering about 15mm high so that people can read the poster from a distance. The smallest text on your poster should be at least 9mm high, and the important points should be in a larger size. Use a sans-serif font (such as “cmss” in the Computer Modern family or the “Helvetica” PostScript font) to make the print easier to read from a distance.
Prepare a short presentation of about 5 or 10 minutes that you can periodically give to those assembled around your poster throughout the 90 minute poster session. If possible, more than one author should attend the session to aid in presentations and discussions, and to provide the presenters with the chance to rest or briefly view other posters.
ORAL PRESENTATIONS
General information:
- All presenters must report to the session chair during the break before the session.
- Presenters are encouraged to use the laptop provided in each room (PC), however it is possible to connect own laptop to the projector.
- Please prepare you presentation in 4:3 format (all screens are in format 4:3).
- For questions, please, write to embs-conferences@ieee.org.
Using the conference computer:
- A laptop with Windows 7, 1G RAM, CD/DVD will be available.
- Please, bring the presentation on a USB flash drive.
- Only Power Point presentations 97–2007 or 2010 (or higher versions) (.ppt or .pptx) and Adobe Acrobat files (.pdf) will be accepted.
- If you have a video or audio file embedded in the presentation we recommend to use a standard video and audio codec compatible with Microsoft PowerPoint.
- Please note that we cannot guarantee the quality of MacIntosh-based presentations.
- Only fonts that are included in the basic installation of MS-Windows will be available (English version of Windows). Use of other fonts not included in Windows can cause the wrong layout / style of your presentation.
If you insist on using different fonts, these must be embedded into your presentation by choosing the right option when saving your presentation, see details below:- Click on “File”, then “Save As”
- Check the “Tools” menu and select “Embed True Type Fonts”
Using own computer:
- If you are bringing your own computer to connect to the projector: a VGA cable with male connector will be provided for hooking up your laptop.
- Please ensure to bring the proper adapter that will fit your computer (no adapters will be available on site).
Additional recommendations for oral presentations
Presentation time is critical; each paper is allocated 15 minutes for lecture sessions. This time includes setup and questions. We recommend that presentation of your slides should take about 12 minutes, leaving 3 minutes for setup, introduction, summary, and questions from the audience.To achieve appropriate timing, organize your slides around the points you intend to make, using no more than one slide per minute. A reasonable strategy is to allocate about 2 minutes per slide when there are equations or important key points to make, and one minute per slide when the content is less complex. Slides attract and hold attention, and reinforce what you say – provided you keep them simple and easy to read. Plan on covering at most 6 points per slide, covered by 6 to 12 spoken sentences and no more than about two spoken minutes.
Make sure each of your key points is easy to explain with aid of the material on your slides. Do not read directly from the slide during your presentation. You shouldn’t need to prepare a written speech, although it is often a good idea to prepare the opening and closing sentences in advance. It is very important that you rehearse your presentation in front of an audience before you give your presentation at ISBI.
Some of the lecture presentations will be given in quite large lecture halls. We recommend that you prepare your slides according to the following guidelines to ensure that the entire audience will be able to see your presentation. Your Session Chair may contact you in advance of the conference to request copies of your visual aids for approval before the conference.
Electronic Presentation Lettering: A minimum font (type) size of 24 point should be used, set in a “sans serif” font (for example “cmss” in the Computer Modern family or the “Helvetica” PostScript font). Spacing: Leave as much “white space” as possible to make the text easily readable. Following these guidelines, you will easily be able to put as much information on the viewgraph as your audience can absorb in one minute. Remember, you can expand upon some points in your lecture presentation; the viewgraphs need not contain every minor piece of information. It is more important that they be easily readable by the audience.
